Business Checks

For the CPA’s that has alot of accounts for one business, that uses the same check colors can be confusing. It can be confusing because same color may represent the same account. Having alot of color options will make it a lot easier for the accountant to do the job right the first time. Its hard to find a company that offers more than 4 colors of checks, like the banks for example.

I have found a website that offers over 15 colors of business checks, that is compatible for peachtree and quickbooks. Some are classic colors, marble, wave or lattice. The blue, green and burgundy is the most common color to use. Having a color for every account will make it easy for everyone.

Have you opened up a new checking account? What starting check number did you start off with? If you answered yes a new checking account, or an existing acct, heres some information you need to know about. When you select a check # to use, you can only go forward with it. Example. If you started with check # 501, and you have reached to 3000, and you wanted to start off again with a low check #, you get back to 501, the bank will reject the check.

The bank will reject the check because its already been used once. When a customer orders from you, its always a good idea to make sure they havent ordered from you before and want to start with a low number. So….they can only go foward with the check number, OR if they want to go back to a low check number, to open a new acct and start over again. Its the rull for all banks and for alot of other reasons. This is for business checks and personal accounts as well. No exceptions.

Membership with the Print Services & Distribution Association provides print distributors with the tools they need to succeed in today’s business market. PSDA has the collective industry knowledge, resources and capabilities to increase profits, grow sales, and help companies manage their businesses. As the backbone of the print distribution industry, PSDA supports businesses of all sizes, empowering each with a unique advantage to attain long term success.

Our association is comprised of the largest network of print distributors and trade printers, collectively aiding in building better partnerships to advance individual businesses as well as the industry as a whole. Print distributors can easily connect with like minded business executives through an array of networking tools that PSDA has designed to facilitate business-to-business communication. While our events prove to offer the most exciting and beneficial personal networking experiences, our online databases, directories, lister vs, and regionalization program are second to none.

Similarly, PSDA’s membership base of trade printers gives print distributors immediate access to printers who specifically sell through the trade. This network of prospective partners, allows our distributors to quickly and easily place the most common to the most discriminate order, build printer contacts around the world, expand the services they offer their clients, and build lasting relationships with some of the industry’s top printers. You’ll be able to find alot of Distrubtors that can do a wide varity of printing, including business checks

Do you have a business plan in case of bad weather? Does your business mainly run off of computers? Do you have your business data stored there? Having a business plan for everything is always a smart idea to have. Its ok to have your data stored on the computer, but its also recommended to have your customers data, and your business data (email, documents and etc….) to be stored off site. What if lightning hits your office, and you loose everything. By having a data back up, you’ll be able to get your data back with in hrs, instead of loosing it all.

How fast can i get a replacments for my business checks if fire hits? If you have dealt with a company that printed your previous order before, ask them if they can ship your new order out the same day. That will help to make sure everyone gets paid, and your vendors as well. Having a weather back up is always a smart idea. IF you loose power…use a generator, or battery backup. Most important is to have business insurance to cover your business (building, inventory, lost wages, and etc….)

Happy Memorial Day.

Memorial Day was originally known as Decoration Day because it was a time set aside to honor the nation’s Civil War dead by decorating their graves. It was first widely observed on May 30, 1868, to commemorate the sacrifices of Civil War soldiers, by proclamation of General John A. Logan of the Grand Army of the Republic, an organization of former sailors and soldiers. On May 5, 1868, Logan declared in General Order No. 11 that:

The 30th of May, 1868, is designated for the purpose of strewing with flowers, or otherwise decorating the graves of comrades who died in defense of their country during the late rebellion, and whose bodies now lie in almost every city, village, and hamlet churchyard in the land. In this observance no form of ceremony is prescribed, but posts and comrades will in their own way arrange such fitting services and testimonials of respect as circumstances may permit.

In 1966, the federal government, under the direction of President Lyndon Johnson, declared Waterloo, N.Y., the official birthplace of Memorial Day. They chose Waterloo—which had first celebrated the day on May 5, 1866—because the town had made Memorial Day an annual, community-wide event during which businesses closed and residents decorated the graves of soldiers with flowers and flags.

By the late 1800s, many communities across the country had begun to celebrate Memorial Day and, after World War I, observances also began to honor those who had died in all of America’s wars. In 1971, Congress declared Memorial Day a national holiday to be celebrated the last Monday in May. (Veterans Day, a day set aside to honor all veterans, living and dead, is celebrated each year on November 11.) Alot of business will be closed, or close early. No banks will be open and no regular USPS mail. Some check printing companies may offer American Flags for business checks.

I was talking about starting a business with accounting software in the last blog. In this one, you need to find out what kind of business checks do you need to use. Peachtree uses checks in the middle. You have 4 different types of styles. Best way to see which style you need is to print some blank checks on plain paper

Quickbooks, uses 3 types of checks. Most popular is the check on top. The other is full page of checks (3 checks to a page). The final type is Personal wallet laser checks. Its the same size as your personal checks, but its 3 to a page, with a stub on the left side of the check. You can always get a trial copy of the accounting program to see if it fits your needs.